Job Opportunity: Finance & Administration Assistant

Background 

Opus is a Sheffield-based not-for-profit social enterprise looking for a Finance & Administration Assistant. This role involves managing and processing all of the company’s financial transactions, as well as forecasting and budget management.

Basic Information

  • Salary: £19,500 pro rata (£10 per hour)
  • Hours: 1-2 days per week.
  • Location: Sheffield. Home or ‘blended’ home/office working possible. (N.B. Our office near Bramall Lane does not have level access or disabled toilet facilities.)
  • Benefits: Pension Scheme, company contribution towards phone bill, flexible working hours, bonus annual leave (see below).
  • Opus does not discriminate against people who are members of a Trade Union.
  • This role does not make use of the DWP’s Access to Work funding.
  • Degree level education is not a requirement for this role.

Diversity & Equal Opportunities

How To Apply

  • Email your CV and a cover letter to info@weareopus.org by 28th January 2022, explaining why you are suited to this role.
  • The cover letter should be no longer than 500 words. If you wish, you may submit the cover letter as a voice recording or video (max. length of 4 minutes).
  • You will need to demonstrate that you have the right to work in the UK.

If your application is successful, you will need to provide two references. You will not need to undergo a health check before starting work. Your data will be stored in accordance with GDPR regulations.

Interviews

  • Interviews will take place on the week beginning 7th February 2022 at our office at 71 Hill Street, Sheffield (S2 4SP) or remotely via online video chat.
  • Expected start date for the role is 7th March 2022.

Essential Skills

  • Experience working in finance and administration.
  • Experience of forecasting, budgeting and creating management accounts. 
  • Experience of managing individual project budgets alongside company-wide budgets.
  • Good working knowledge of Excel and Google Suite.
  • Able to work in an organised and time-efficient manner.
  • Confident being self initiated and working independently.

Desirable Skills

  • Good working knowledge of Xero.
  • Knowledge of payroll and employment practice regulations (including job retention, parental leave and sick pay).
  • Experience of analysing financial information. 
  • Confidence in improving and developing new systems for financial reporting and analysis.
  • Experience of working with VAT within small organisations.
  • Experience of working in a small team.
  • Knowledge of social justice, arts and activism sectors.

Tasks & Responsibilities

  • Process and pay invoices received, payroll and any other outgoing payments.
  • Liaise with company directors and accountant to prepare figures for monthly payroll.
  • Track and report on staff overtime.
  • Monitor and manage cashflow.
  • Update and report on Management Accounts.
  • Performing regular financial analysis and reporting to directors.
  • Liaise with accountant to prepare monthly and annual formal accounts.
  • Work with staff to develop financial modelling for future projects.
  • Track and report on project budgets and restricted funding.

What we offer

Opus offers a highly collaborative environment where you have the space to shape your work, develop your personal and professional skills, and become involved in project work as desired.

We collaborate and initiate stimulating projects for social good, driven by a talented and passionate team.

In your role you will have opportunities to develop your professional connections and skills through our large networks and in-house training opportunities.

We offer flexible working, so you will be able to choose your working days and decide whether to work remotely or at our office, or a combination of the two.

In addition to your regular annual leave allowance of 28 days, you will receive bonus annual leave from at least 24th December to 1st January inclusive, every year.

If for any reason you are unable to take your full quota of annual leave in a year, you are able to carry up to three days into the following year.

Hours & pay

This is a part-time position of 1-2 days per week (subject to discussion).

The rate of pay is £10 per hour. We know this is low by industry standards – it’s what all Opus employees are currently paid, including the company’s Directors. Whenever we increase wages, we do so for everyone who works at the company. We are reviewing wages in early 2022.

What is Opus?

Opus is a ‘think and do tank’ based in Sheffield, established in 2008. Our core projects are Now Then Magazine, Festival of Debate, Wordlife, Opus Distribution and UBI Lab Network.

We believe we can live in a place where everyone works to make things better for each other. ‘Better’ to us means fair, diverse, accessible, independent and heard.

Opus works to contribute upstream solutions to complex system problems. We do this through strategic partnerships, engaging arts and culture, research, identifying leverage points, and co-creation. We incubate and deploy services, projects, platforms, decentralised networks and movements proportionate to the challenges ahead.

Opus is multidisciplinary, cross-sector and adaptive, working across hyper-local, regional, national and international contexts. We work with citizens, communities, neighbourhoods, business, voluntary groups, cities, campaigns, research institutions, infrastructure organisations and governments to address the entangled ecological, social, economic, political and cultural crisis we collectively face.

We recognise that this is a long-term and systemic approach to social change — that’s why we create platforms which champion social causes, independent businesses, not-for-profits, emerging talent, active citizenship and community participation.

We reach over 150,000 people a year through live events, broadcasting and publishing in Sheffield and beyond.

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